St. Sophia Website

St. Sophia Greek Orthodox Church

440 Whitehall Road, Albany, NY 12208

Please return this form by September 30, 2009, to the church office to ensure your event is listed on the church calendar.

Is your organization planning a one time or reoccurring event to be held at St. Sophia? Great! We love to make the facilities available, but we need to schedule events in advance so we can be prepared and coordinate each event　with the master church calendar.

As you know, the General Assembly this last summer has voted that St. Sophia have an exclusive caterer to handle the church rentals and maintain the liquor license. Since our fellowship hall has been requested for many types of rentals throughout the year, the internal church events calendar has to be in place in order to know what dates will be available for the caterer’s outside rentals and our member request for weddings and baptisms.

All of our local church programs have priority for scheduling use of these facilities; so all the organizations must plan for the yearly programs during your first business meeting, and submit your calendar of events to the church office by the end of September or sooner. Once the calendar is in place it cannot be changed.

If you want the Cypriana Caterer to cater your event, please check the box below and they will get in touch with you to reserve your event, and arrange your catering needs.

Below is an event form you can fill out and return to the church office. We ask that event forms be filled out and submitted by the end of September of each year. Please keep a copy of the form to verify information submitted. A week later please verify that the event(s) have been booked.

To be completed by the individual or representative of any organization requesting use of the church facility.

Date of request: ______________ Name of person making request: ______________________________________

Name of person or organization for which request is made: _______________________________________________

E-mail ____________________________________________________________________________

Date facilities needed: ____________________

Time facilities needed: From: ___________A.M | P.M. Until: ____________ A.M / P.M.

Number of participants expected: ______________

Give a Short Description of Event (include type of activity, purpose of activity): ______________________________

________________________________________________________________________________________________

__________________________________________________________________________________.

Description of facilities needed (hall, gym, kitchen, rooms needed, numbers of chairs, tables, etc.: _________________

_______________________________________________________________________________________________.

Do you want Al and his workers to set up, take down and clean up? Yes ____ No____

Signature______________________________________ The person signing the form is the designated responsible person for the event booking.